Workspace creation is a critical moment in your organization's Microsoft 365 lifecycle. With Powell Governance Suggestions, you can guide your end users to discover existing, similar workspaces instead of creating duplicates. This helps you maintain a lean, organized workspace structure while improving user collaboration and governance.
- Powell Governance administrators can enable and configure Suggestions from the administration menu (Manage > Suggestions).
- End users see suggestions at the final "Review & validate" step while creating a workspace or team.
How it works
When creating a new workspace, users will see up to 2 suggested workspaces based on the information they entered (name, description, tags, members, template, etc).
Users can click on any suggested workspace to view it before deciding whether to join or create a new one.
Messages users will see:
- While searching: *"Looking for similar workspaces to avoid creating duplicates..."
- If no matches: "No similar workspaces found. You can safely create a new one."
For Administrators
Enable Suggestions
Go to Manage > Suggestions to manage and adjust the suggestions settings
- Criteria — Choose which factors to consider: Name, Description, Tags, Members, Template, Channels
Threshold — How strict the matching should be
Only discoverable workspaces will appear in suggestions. Private workspaces are excluded by default
By enabling Suggestions, you help your organization maintain a clean workspace environment while making it easier for users to find and join existing teams. This reduces workspace sprawl and improves collaboration across your Microsoft 365 tenant.