Introduction

The Onboarding page helps to prepare company newcomers with all the necessary materials and information to start their adventure in the best conditions.

This page was designed to help company newcomers find the standard, corporate information, and training materials that will simplify their onboarding process. 

What you will find on the page

Here you can see an example of an Onboarding page you can build for your company through the "Together" portal. The web parts that you can see on the page will be already pre-configured and company contributors will just need to build content on it. 

"Welcome to the team" message

Under the "Welcome To the team" section, HR can welcome new employees to the company with a short, welcoming message. This web part was designed to provide an introduction to a company section or a page. In this case, it will be used to welcome a new employee.

Click here to find out how to create a welcoming message.

Contacts

On the right, the "Contacts " web part displays people to contact in case of a need. The contacts displayed on the page will be a newcomer's onboarding team members - people who will help a new employee during his onboarding process.

Contacts can be added directly from the page.

Click here to see how.

Quick Access 

Useful Links -  Under "quick access" links, newcomers will find necessary tools and applications that help to manage employee day-to-day processes:  (e.g. managing the timesheet or requesting a leave).

By providing these quick links/applications, a company can improve the professional skills of its employees and ameliorate their overall experience in the organization.  

Check the article "how to create quick access"  if you want to know how to create these quick links. 

Onboarding Kit

My Onboarding Kit displays content that will be useful for a newcomer's onboarding process.  Thanks to this section, new employees can access all the important information about employee policies, first 1:1 meetings with a manager, and international travels. Here, a newcomer can find internal rules and procedures, an onboarding guide, and all other corporate legal and procedural documents important for the onboarding process. 

Marketing Kit, Finance Kit, Sales Kit 

The Marketing Kit, Finance Kit, and Sales Kit sections will all display necessary documents and training materials according to the department. These sections use the Hero web part which lets administrators/content managers organize and display content in an easy and effective way. 

Contributors can bring focus and visual interest to the page with the Hero web part. You can display up to five items and use compelling images, text, and links to draw attention to each.

For more detailed information about the "Hero" web part, please click here. 

Training Videos

It is always easier to understand how things work with visual images. That is why the last section of the page offers video training to company employees.  To display training videos, you can use the stream web part.

With the stream web part, you can make corporate communication visual by promoting trending videos or specific channels in your portal and easily find what you need with the video search. Employees can watch videos directly from the page. 

You can click the Stream icon to be redirected to the Microsoft Stream page.  

https://docs.microsoft.com/en-us/stream/embed-video-sharepoint

Contribution part

How to configure and add content to the Hero web part

You can change the layout of the Hero web part from a grid to vertical layers using the Edit web part button  , and you can change the links, images, and text for each tile or layer using the Edit details button  for each tile or layer.

1. If you are not already in edit mode on your page, click Edit on the top right of the page.

2. Click the web part Edit web part button  on the left and select the type of layout you want: Tiles or Layers. 

3. Then you can start adding content. For each tile or layer, you can: 

• Change the image
• text
• links

Click Edit details at the bottom right of the tile or layer you want to change. In the toolbox, click Change, and then choose a location from which to get your link:

How to configure the stream web part 

As you edit the page, click the editing icon of the web part. 

You can then choose the display of the web part on the right side of the page: 

You can:

• Define the source: you can put all of the stream, a single video, or a channel
• Sort the web part by trending, publishing date, views, and likes
• Enter a search term to filter video results

For example, if you choose a “channel” or a “single video” option under the source, you should add a channel address or a video address by putting the URL. 

Then you can sort your source by available options:  trending, publishing date, views, and likes.

For more detailed information on the web part, click here.