🕵🏽‍♂️ Together administration (for site owners)

FranceFlagGIF.gif Lien vers l'article en français : L'administration de Together (pour les propriétaires du site)

 

Table of contents

  1. "Together" portal structure overview
  2. "Together" security access management
  3. Manage the navigation
  4. Manage the departments

 

"Together" portal structure overview

The Together portal is composed of multiple sites:

  • Home of the intranet (unique)
  • Onboarding (unique)
  • Share on Social Media (unique)
  • HR hub (unique)
  • Waterfountain (unique)
  • Department(s) (can be multiple)

Each of these sites includes multiple features. As an example, the HR hub will contain a "Departement news" center, the "Employee news", a "Job offers" space, and so on...

 

Site SharePoint Features
Home of the intranet
  • Company news
  • Event hub
  • Company applications
  • Content search
  • People directory
  • Company FAQ
  • Company classified Ads
HR hub
  • Department News
  • Department's contacts
  • Department's applications
  • Employee's news
  • Job offers
  • Resources
Department
  • Department News
  • Department's contacts
  • Department's applications
  • Resources
Onboarding
  • OnBoarding contacts
  • OnBoarding news
  • OnBoarding applications 
  • OnBoarding resources

Employee advocacy 

  • Content sharing on social medias
  • Suggested content by employees
Water fountain
  • Ice breaker tool

 

"Together" security access management

The Together portal structure is built to ensure the right management per site. With this configuration, you can easily define who can administrate, contribute & read per site. For instance, as an HR manager, you will have access to all HR hub features in one click.

The Together intranet use the standard SharePoint permissions groups:

  • Owners
  • Members (=contributors)
  • Visitors (=standard users)

Usually, you'll have one or more site owners, a relatively small number of members who create and contribute to the content on the site, and a large number of visitors who are the people you're sharing information with.

You can give people permissions to the site by adding individual users, security groups, or Microsoft 365 groups to one of the three SharePoint groups. (Nested security groups can cause performance issues and are not recommended.)

The "visitors" group is an excellent place to use security groups. This is the easiest way to add large numbers of users to a site in many organizations.

To manage the permissions:

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Learn more about Sharepoint permissions:  https://docs.microsoft.com/en-us/sharepoint/customize-sharepoint-site-permissions 

Learn more about site governance permissions: https://support.microsoft.com/en-us/office/overview-site-governance-permission-and-sharing-for-site-owners-95e83c3d-e1b0-4aae-9d08-e94dcaa4942e  

 

Manage the navigation

Managing the navigation for the Together portal requires the Site Owner"s role in the Home of the Intranet site.  

To edit the navigation, click on the gear and click "Edit navigation".

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In the navigation panel, you can manage all your navigation nodes and organize the navigation in the way you want.  The navigation supports 2 levels of nodes and you can add any url links (it can be external links to your company apps, or other content in your Microsoft 365 environment).

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To add a page to the navigation, you need to click the "add a link" button and create e new node. Save your changes, and the new node/page will be added to the navigation on the left side. You will then drag and drop it wherever you want it to appear in the navigation. As you do this, click "save."

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Manage the departments

When the Together intranet is deployed, it only contains a few departments that probably do not reflect your company organization. You can easily rename them in the navigation or add new departments.

 

Important: To add new departments, you need to be a Site Owner in the Home of the Intranet site, and you need to be located on the home page of our Together Portal.

 

Read the article  "How to: add a new department page?" which is a detailed guide to know how to add a department.

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