Contribution experience

 

As we announced at the beginning of this year, the contribution process has been rebuilt and modernized.

New to Powell Intranet? Click here for the full product overview. 

 

What has changed?

Direct access to the content creation

      • Less SharePoint terminology (no need to know the difference between pages and items anymore)
      • A better display of available content types (icon + description)
      • Content can be created in 3 clicks

2 steps of contribution

        • First step: Creation of the content on the current site
        • Second step: Additional options related to the current site. Can be :
          • Options to send the notification on the mobile app
          • Options to publish the content in other languages (in case of Standard Page translation or Powell variations)
          • Options to push the content to Non-Office worker

 

How to access the new contribution form with old and deprecated headers

We have today 4 deprecated headers :

  • Cassiopea - Connect
  • Cassiopea - Modern Header
  • Cassiopea - Powell Header 2
  • Cassiopea - Powell Standard

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From these headers you can access all content management and administration settings through the Powell gear (an example below when you enable the whole set of features).

Until now, content was organized by type (items or pages), now you have one place where the different content types you can create are displayed no matter the type of content :

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Behind this unique button "Add content" the user will access the new creation process described before and will be able to quickly create content for the current site :

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For each content type, you can choose the pictogram and the description displayed:

  • Pictogram: if you didn’t set it previously, no problem a default one will be displayed
  • Description: it is coming from the Powell Manager (Powell Intranet deployment tool) configuration so you can easily set it. Be careful as this property may be already set in Powell Manager and will be automatically displayed.

Create a content

Step 1: Create the content

Once the user selects content, they will access the related form and options to create their new content.

No matter the context, the first form is dedicated to the content creation for the current site :

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On the left, they can see the entire list of content types available and choose another one.

The form will be adapted to the chosen content type which means :

  • All the fields displayed here have been defined on the content type settings and set as visible for the creation form
  • The action on the bottom right corner depends on the content type:
    • The Publish button is only displayed for Items and Documents or pages which do not allow minor versions
    • Save as draft & Publish for pages allowing minor versions
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By clicking on the Publish button, the content will be directly created and search indexed (that means it will be visible on components using the search and in the contribution board)

By clicking on the "Save as draft" button, the content will be created as a draft (that means it won't be visible on components using the search but only on components using the graph. It won't be visible on the contribution board).

Step 2: Additional options

Once the content is created a second step displays the link to the content

Depending on the site context and the selected content type more additional options can be displayed as a second step.

Options for Powell variation site

In the case of Powell variation, once your content is created for the current site the user cans choose to push the content to other available languages.

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The Duplicate All button will allow you to directly select all available languages instead of selecting them individually. It's simply a time saver! Once every language is selected, it will become a Do not duplicate to unselect all languages.

The Translate All button will select all languages to be automatically translated after creation (using Azure translator service), and Don't Translate will deselect them all. This button is displayed only if the automatic translation is enabled by your administrator for your site collection

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Options for Standard page translation site

In the case of Standard page translation, once your content is created for the current site the user cans choose to push the content to other available languages (works only for pages)

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The Duplicate All button will allow you to directly select all available languages instead of selecting them individually. It's simply a time saver! Once every language is selected, it will become a Do not duplicate to unselect all languages.

The Translate All button will select all languages to be automatically translated after creation (using Azure translator service), and Don't Translate will deselect them all. This button is displayed only if the automatic translation is enabled by your administrator for your site collection

 

Options for Deskless worker content

If the created content type has been defined as compliant for Deskless workers the user can choose to make it available to them through the following option :

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If the content is already available, the user cans choose to unpublish it. The deskless worker won't be able to access the content anymore :

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Options for content with notifications

Once the content is created the user cans choose to notify the mobile user

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