What is Powell contribution

Powell's contribution feature enables simplified and optimized content creation and editing directly from your intranet. Additionally, it facilitates an enhanced contribution experience by offering features such as content translation, publication, and notifications.

How to open contribution ? 

The contribution can be accessed via the header. Search for a + icon 

When hovered over, the contribution icon displays two possible options:

• Create content --> This option takes you to the contribution form, which we'll look at in this documentation.
• Edit content --> This option takes you to the contribution board

When you select Create content, contribution form is displayed : 

For each content type, you can choose the pictogram and the description displayed:

• Pictogram: if you didn’t set it previously, no problem a default one will be displayed
• Description: it is coming from the Powell Manager (Powell Intranet deployment tool) configuration so you can easily set it. Be careful as this property may be already set in Powell Manager and will be automatically displayed.

Create a content

Once the user selects content, they will access the related form and options to create their new content.

No matter the context, the first form is dedicated to the content creation for the current site :

On the left, they can see the entire list of content types available and choose another one.

The form will be adapted to the chosen content type which means :

• All the fields displayed here have been defined on the content type settings and set as visible for the creation form
• The action on the bottom right corner depends on the content type:
  • The Publish button is only displayed for Items and Documents or pages which do not allow minor versions
  • Save as draft & Publish for pages allowing minor versions
    

By clicking on the Publish button, the content will be directly created and search indexed (that means it will be visible on components using the search and in the contribution board)

By clicking on the "Save as draft" button, the content will be created as a draft (that means it won't be visible on components using the search but only on components using the graph. It won't be visible on the contribution board).

Scheduling 

In this phase, you have the option to activate scheduling, provided this feature is enabled in your Page library.

As an administrator, navigate to your Site Content / Site pages. Within the available options, locate and activate the Scheduling option to enable scheduling for your contributions.

Once it is done, a new option scheduling is available in the first step of your contribution : 

After activation, the scheduling feature empowers you to designate the deployment date for your content. Choose the Year, Month, hours, and minutes for publication.

Simply set the date and click 'Schedule Publishing.'

Your content, along with all its variations, will be equipped with a designated publication date.

Note that this feature is not available for Powell variations sites, deskless content and content with notifications

Step 2: Additional options

Once the content is created a second step displays the link to the content

Depending on the site context and the selected content type more additional options can be displayed as a second step.

Options for Powell variation site

In the case of Powell variation, once your content is created for the current site the user cans choose to push the content to other available languages.

The Duplicate All button will allow you to directly select all available languages instead of selecting them individually. It's simply a time saver! Once every language is selected, it will become a Do not duplicate to unselect all languages.

The Translate All button will select all languages to be automatically translated after creation (using Azure translator service), and Don't Translate will deselect them all. This button is displayed only if the automatic translation is enabled by your administrator for your site collection

Options for Standard page translation site

In the case of Standard page translation, once your content is created for the current site the user cans choose to push the content to other available languages (works only for pages)

The Duplicate All button will allow you to directly select all available languages instead of selecting them individually. It's simply a time saver! Once every language is selected, it will become a Do not duplicate to unselect all languages.

The Translate All button will select all languages to be automatically translated after creation (using Azure translator service), and Don't Translate will deselect them all. This button is displayed only if the automatic translation is enabled by your administrator for your site collection

Options for Deskless worker content

If the created content type has been defined as compliant for Deskless workers the user can choose to make it available to them through the following option :

If the content is already available, the user cans choose to unpublish it. The deskless worker won't be able to access the content anymore :

Options for content with notifications

Once the content is created the user cans choose to notify the mobile user.

If the content created can be available for deskless workers, the contributor can choose to notify them or not.

Then, to target users he will have 3 options :

• All users
• Users who subscribed to some tags
• Specific user (note that only users who connect at least once on the application)

Edit a content

Content editing actions are available for :

• News details view
• Event hub details view
• Contribution board
• Graph list view

When clicking on the edit content menu, a dropdown is displayed with all editing actions. 

Edit 

Edit will open the selected content in the contribution, allowing you to edit it directly in the current language.

Once you have finished editing your content, click Save as Draft to set your content as draft and Publish to republish it with the changes you made.

All other translation, publishing and notification options are also available here for your newly edited content.

Access the content created by you (contribution board)

To access the content you have created, you can go directly to the page where you have published this content. For example, If you've published news, go to the News Hub page. 

However, you can also access a page to view all the content you have created. 

Tools

Hovering the + button and click on "Edit content".

It will open up a dedicated page with the list of different types of content you've created. You will be able to filter this content according to different values.

You can also edit the content directly from this page if you want to modify anything. 

(Optional ): How to access the new contribution form with old and deprecated headers

We have today 4 deprecated headers :

• Cassiopea - Connect
• Cassiopea - Modern Header
• Cassiopea - Powell Header 2
• Cassiopea - Powell Standard

From these headers you can access all content management and administration settings through the Powell gear (an example below when you enable the whole set of features).

Until now, content was organized by type (items or pages), now you have one place where the different content types you can create are displayed no matter the type of content :

Behind this unique button "Add content" the user will access the new creation process described before and will be able to quickly create content for the current site :